Staffing back office
Timesheets, invoicing, collections, compliance paperwork and VMS administration — off your desk.
- Timesheet capture by Monday close
- 98% target
- Invoice turnaround
- same day as approved time
- AR touch cadence
- every invoice over 30 days, weekly
- Cover
- your overnight, so exceptions are ready at 9am
How it works
Back office is where staffing firms quietly lose margin: timesheets chased by email, invoices raised late, VMS portals nobody has time to keep current, and accounts receivable drifting past sixty days because nobody owns the follow-up.
This work is rule-based, high-volume and well suited to an offshore desk running while your office is closed. It is also the least risky way to start working with us — the output is visible daily and no client-facing relationship is exposed.
We work inside your systems: your ATS and back-office platform, your VMS portals, your accounting system, your templates and approval rules.
Choosing the right model
When another model fits better
If your processes are undocumented and live in one person's head, document them first — or pay us for two weeks to document them with you. Offshoring an undefined process just moves the confusion.
Questions
Staffing back office
- Will you have access to our banking?
- No. We prepare and chase; approval and payment stay with your staff. Access is read-and-prepare only unless you deliberately decide otherwise.
- Can you handle our VMS portals?
- Yes — Fieldglass, Beeline, Coupa, VNDLY and the MSP portals around them. Portal hygiene is one of the highest-return things to hand over, because missed submission windows cost fills.
Other desks
Recruitment process outsourcing
A sourcing and screening function on your ATS, in your brand, running on your clock.
Named recruiters assigned to your desk, full-cycle or sourcing-only, on your hours.
Consultants marketed, primes worked, requirements matched and submissions tracked — on a US clock.
Start with one desk
Tell us the accounts, the requisition flow and the system you run. Recruiter shortlist in 48 hours, scorecard agreed before anyone starts.